Product management

Once we have everything set up, it is time to dive into the process of creating and managing products in Sellvio.

The product administration screen can be accessed from the administration sidebar under Webshop → Products.

Product management

  1. Webstore Categories - selecting a category in the Webstore Categories sidebar narrows down the list of products and simplifies finding products quickly and easily.
  2. Name - the name of the product.
  3. Item Number - the product's SKU, which stands for Store Keeping Unit.
  4. Webstore Categories - this column shows the product's categories.
  5. Price - this column shows the gross and net price of the product.
  6. Stock - provides an instant overview of the total stock of the products in the product list.
    By clicking on the number next to the given product in the column, a pop-up window will open showing a detailed overview of how much of the given product is in stock in the warehouses.
  7. Visible - the labels in this column indicate the languages ​​in which the product is available. "Green" means that the product is activated in the given language.
  8. We can select the price list based on which we want to see, filter or sort the products.
  9. To search for a product, simply enter its name in the search bar and click on the "magnifying glass" icon.
  10. New products can be created at any time by clicking on the "Add new product" button.
  11. By clicking on the "edit" button, store owners can modify existing products.
  12. If a product is no longer needed, store owners can delete it by clicking on the "trash" button.
  13. Excel download (export) - administrators have the option to download all store products in the form of an Excel spreadsheet by selecting the "export" button.
  14. To import products from an Excel spreadsheet, store owners can use the import function on this screen. The required import format can be obtained by first exporting the products. This can be done by clicking on the "download" button mentioned in the previous step.
  15. The product page can also be opened directly from the administration interface. However, it is important to note that if a given product is not available in the language set in the admin interface, this option will not be available.

Group recategorizing of existing products

The system also provides the ability to select and re-categorize products in bulk. Products can be moved from one category to another without having to manually modify each product individually.

This is a process that deletes all categories previously assigned to the selected products and assigns the newly defined ones. This applies to both main and subcategories.

Product management

Product management

  1. Select products - here you can select the products you want to re-categorize
  2. Select action - here you can select the action option. In case of re-categorizing products, the "Re-categorize" option must be selected
  3. Confirm action - this will confirm your intention and open a pop-up window where you can set the new categories for the selected products
  4. Select category - here you can select the new category the selected products will have (you can select more than one at a time)
  5. Selected products - here you can see the selected products that will receive the new categories

Manually sort products

By default, Sellvio offers the following sorting methods for shoppers on product category pages:

  • Sale products first - products with any type of discount are prioritized and displayed first.
  • Price ascending - products are sorted in ascending order by price.
  • Price descending - products are sorted in descending order by price.
  • Name ascending - products are sorted in alphabetical order by name.
  • Name descending - products are sorted in alphabetical order by name.
  • Newest products - products with the "New product" option are prioritized and displayed first.

Sellvio offers an additional sorting method called "Default" which displays products in the order in which administrators have manually arranged them within the product category in the products administration screen.

To manually sort products within a category, go to the products administration screen, select a category to display products in, and click the "Sort View" button at the top of the product list.

Product management

By clicking on the "Sort View" button, "arrow" icons will appear at the end of each product row. You can then manually sort the products by clicking and dragging the "arrow" icons.

To exit the Sort View, simply click on the "List View" button above the product list table.

Product management

Add or edit products

Now that we've explored how the product listing admin screen works, let's add some products to the store.

General tab

Product management

  • Webshop category - webshop categories determine where the product will be displayed to customers. There is no limit to how many categories a product can be placed in.
  • Name - the name of the product.
  • Article number - the product's SKU, which stands for Store Keeping Unit.
  • Serial number - the product's serial number. Although not mandatory, some stores may insist on displaying the product's serial number.
  • Brand- the brand of the product. This field lists all brands created under Webshop → Brands. If a product is associated with a brand, it indicates that the product will be displayed on the brand's page. To learn more about brands and how to add them to the system, please visit the Webshop → Brands section of the documentation.
  • Min. Orderable quantity / unit of measure - the package size indicates the smallest quantity in which a product can be ordered. "Unit" specifies the unit in which the product will be sold. Units of measure can be added to the system under Settings → Units of measure. For a refresher on units of measure, please review the Units of Measure Settings section of this documentation.
  • Dimensions - Dimensions are for informational purposes only. They are included to provide customers with additional details about the size of the product.
  • Additional Shipping Fee - In some cases, store owners may wish to apply an extra shipping fee to certain products. This additional shipping fee is included in the total shipping cost during the checkout process.
  • Short Description - Administrators can also include a short paragraph that provides concise information about the product. It allows users to format the text, insert images, and create the product's short description in a way that reflects how it appears to in-store customers.
  • Description - The main description of the product. This field allows administrators to create and edit content that has a visual representation that is very similar to the final output. It allows users to format text, insert images, and design the main product description in a way that reflects how it will appear to shoppers in the store.
  • Options - various options that can be turned on or off for products:
    • Visible - determines whether the product is visible to shoppers. If this option is turned off, the product will not appear anywhere in the store. Not even in search results. Invisible products are also excluded from API endpoints (more on these in a later chapter).
    • Orderable - determines whether the product is orderable. If this option is turned off, the "Add to Cart" button is replaced by a "Send Inquiry" button, and shoppers can only send inquiries for the product (more on inquiries in a later chapter).
    • New product - if you enable this option, the product will be labeled "New" and will appear on the website in the "New Products" section.
    • Top product - if you activate this option, the product will be labeled "Most Popular" and will appear on the website in the "Most Popular Products" section.
    • Featured - if you activate this option, the product will appear on the website in the "Featured Products" section.
    • Special offer - if you activate this option, the product will appear in the "Special Offers" section of the website.
    • Watermarked – when this option is enabled, the logo will appear on the product images.
    • Oversized product - by activating this option, the text specified in the Settings → General Settings menu for oversized products will be displayed on the product details and on the cart page.
    • Bookable product - by activating this option, the product / service will be bookable at pre-defined intervals. When adding to the cart, the customer can select which of the available time intervals he would like to book the product / service for.

Manufacturer's data sheet

These manufacturer data sheets may contain details about product features, properties, specifications, and other important information about the product.

Product management

Product data sheets are used to inform potential customers and meet regulatory requirements. Depending on the nature of the product and the industry, they cover aspects such as ingredients, safety warnings, environmental impacts, certifications and more.

Most of the fields in a product data sheet are fairly straightforward. In this documentation, we will focus on those that require a little clarification.

  • User Manual - While documents can be attached to a product within the "Files" tab, administrators also have the option to upload a separate user manual. This uploaded document will appear under the product's manufacturer data sheet and be available for download by customers.
  • Show Certificate (optional) - Enabling this option will display a certificate icon on the product data sheet.
  • CE (optional) - Enabling this option will display the CE certification icon on the product data sheet.

Translations tab

The Translations tab allows administrators to specify product translations in all active languages ​​used in the online store. This step is essential for a product to be activated in a specific language.

If a product is not activated in a specific language, it will not be displayed in that language or available to customers using that language.

Product management

  • Name - the name of the product in the specified language (selected language tab).
    Visible - determines whether the product is visible (available) in the specified language (selected language tab).
  • Short description - a short paragraph that provides concise information about the product in the specified language (selected language tab).
  • OG title and OG description - the OG title and description of the product in the specified language (selected language tab).
  • Description - the main description of the product in the specified language (selected language tab).
  • Chemical composition - translation of the chemical composition of the product in the specified language.
  • Raw material composition - translation of the raw material composition of the product in the specified language.

Files tab

NOTE: Products must be saved at least once before adding images or documents.

Gallery - field for uploading multiple files

This field allows administrators to upload multiple images for a product.

The image selected as the main image from the uploaded images will be the product cover image in the listings.

On the product details page, the uploaded images will be displayed in a scrollable slider.

Find out more about Sellvio’s multi-image upload field (click here).

Documents - field for uploading multiple files

Administrators can also upload documents related to the product using the Documents multi-file upload field. Each uploaded document will appear as a downloadable file on the product page, in a separate tab.

Find out more about Sellvio’s multi-document upload field (click here).

Icons

The "Icons" input field allows administrators to associate existing icons with products. Icons can be added or modified under Webshop → Icons.

There is no limit to the number of icons that can be associated with a product.

To search for icons, click inside the input field and start typing the icon name.

Find out more about managing icons (click here).

Product management 

Marketing tab

The Marketing tab provides configuration options for products that can potentially increase sales.

Product management

  • Points - Points that customers can earn when they purchase a product based on the price of the product.
  • OG Title - The Open Graph title of the product in the primary language of the store. It helps control how the page title appears when shared on social platforms, making it more user-friendly and engaging for the online audience.
  • OG Description - The Open Graph description of the product in the primary language of the store.
  • OG Image - An Open Graph image, a designated image that represents a web page or content when shared on social media platforms. The OG image uploaded here will be used in all languages ​​when the product is shared on social media.
  • Similar Products - This field allows admins to search for products and assign them as similar products. Similar products will appear in the "Similar Products" carousel on the product details page.
  • Related Products - This field allows admins to search for products and assign them as related products. Related products appear in the "Related Products" carousel on the product page.
  • Additional Products - This field allows administrators to assign other products to the product that customers are required to add to their cart and purchase when they select the main product.

NOTE: Related products must be assigned individually. While similar products can be explicitly specified using the aforementioned input element, the carousel will also include products in the same category.

Cross-Sale products

As part of their marketing strategy, store owners can assign cross-sell products to a product. These cross-sell products are automatically recommended to customers when the base product is added to the cart.

There is no limit to how many cross-sell products can be added to a product.

To add a cross-sell product to an existing product, simply click the "Add" button, search for a product, and configure its prices in All Pricing.

Product management

  • Product Selection (Input) - This input is used to search for a product to be assigned as a cross-sell product.
  • Net Price - The net price at which the product is offered as a cross-sell product.
  • Gross Price - The gross price at which the product is offered as a cross-sell product.
  • VAT - The "value added tax" at which the product is offered as a cross-sell product.

Cross-sold products can be removed individually from the product by clicking the trash can in the upper right corner of the cross-sold product block.

Parameters tab

The documentation describes in detail what parameters are, how they are used in Sellvio, and how to manage them.

For a quick refresher on parameters, please visit the Settings → Webshop Parameters section of the documentation.

The parameters available for a product are determined by the product category.

The same parameter can only be added once to a product.

When you add a parameter to a product, its values ​​must be specified for all languages ​​supported by the webshop.

Parameters are displayed on product details and product comparison pages.

There are two types of parameters:

  • Parameters with a predefined set of values ​​- the values ​​for these parameters are predefined in the Settings → Webshop Parameters administration screen. When adding a product, administrators can only choose from these predefined values.
  • Generic parameters - these parameters do not have a predefined set of selectable values. Administrators have the flexibility to specify any value for these parameters.

Product management

Parameters with predefined value set

Product management

General parameter - the administrator has specified a custom value.

Parameters can be removed from a product at any time by clicking the red "trash can" button next to the parameter entry.

How parameters are displayed to customers

Product management

Parameters can be found under the "specifications" tab on the product data sheet.

Filters tab

The documentation describes in detail what filters are, how they are used in Sellvio, and how to manage them.

For a quick refresher on filters, visit the Settings → Webstore Filters section of the documentation.

The filters available for a product are determined by the product category.

The same filter can only be added once to a product.

When adding a filter to a product, its values ​​must be specified for all languages ​​supported by the webstore.

Filters are displayed in the product category sidebar.

There are two types of filters:

  • Filters with a predefined set of values ​​- the values ​​for such filters are predefined in the Settings → Webshop Filters administration screen. When adding a product, administrators can only choose from these predefined values.
  • Generic filters - these filters do not have a predefined set of selectable values. Administrators have the flexibility to specify any value for these filters.

Product management

Parameters with a predefined set of values

Product management

General filter - the administrator has specified a custom value.

Parameters can be removed from a product at any time by clicking the red "trash can" button next to the filter entry.

How filters appear to store customers

The filters sidebar consistently shows filters that are related to the product category that the customer is currently browsing.

Product management

Variations tab

Product variations are different versions of a product that share common features but differ in certain properties, such as size, color, or other options. They allow customers to choose the version of the product that exactly matches their preferences.

In Sellvio, any product can be assigned as a variation of another product. There is no limit to how many products can be assigned as a variation of another product.

The same product can only be assigned as a variation once.

When a product is assigned as a variation of another product, both will appear on each other's Variations page.

Adding a product as a variation of another product is easy: just click the "Add" button, select the product that will serve as a variant, and optionally enter a different name for the variant product in all languages ​​supported by the store.

Product management

  1. Add (button) - adds an empty product variant row to the list.
  2. Variation - this field allows administrators to search for the use of a product as a variation.
  3. Product Name fields in all languages ​​- product variants can be optionally renamed. The names entered here do not change the original name of the product. These names will only appear in the Variations drop-down menu on the original product page.
  4. By clicking and dragging the "arrows" button at the end of the product variant row, administrators can sort the order in which products appear in the Variations drop-down list.
  5. To remove a product variant, simply click the red "trash can" button at the end of the variation row.

How variations appear to your customers

Product variants are displayed as a drop-down menu on the product page.

This input is only visible if the product has variants assigned to it.

Selecting a variant from the drop-down menu will redirect the customer to the selected product variant's page.

Product management

Variations, how they appear to customers on the product page

Reservations page

On this page, you can specify the dates in advance, from which the customer can later choose to reserve the date when adding the product to the cart.

Important: This option will only be available for a product / service if the "Bookable product" option is enabled on the General tab.

Product management

On the Reservations tab, we have the opportunity to set and generate reservations according to our own needs. With just a few clicks, we can set our bookable times up to 1 year in advance.

Under the Reservations menu item, you can find the following functions:
1. Appointments cannot be booked this many hours before the start - If the value is set to, for example, 1, then it will not be possible to book 1 hour before the start of the appointment.
2. Reservation duration - Here you can set the exact time for which the given product/service can be used.
3. Bookable quantity for a period of time - You can determine how many free places there are for the given product/service at that time.
4. and 5. Generate appointments from now until (date, time) - You can set the interval within which you want to generate appointments.
6. Generate only on selected days - You can select which days of the week the reservations should apply to.
7. Without interruption - If we generate appointments by activating the "without interruption" option, the generation will fill the entire period between the 2 intervals, broken down into the specified times.
If we generate appointments with interruption, it will only be generated within the given intervals.
8. Generation - The generation of appointments begins by pressing the button.
9. The calendar, where the amount of booked appointments can be tracked/reviewed.

Example of generation with interruption (on specific days within the specified interval):

Product management
 

Example of uninterrupted generation (fills all spaces from the start time to the end time with the specified durations):

Product management

 

How do generated reservations appear on the product page?

Product management

We can assign separate order statuses to products that are available for reservation, which can be accessed from the sidebar under Settings -> Order Statuses. Webstore owners can more easily distinguish reservations and simple orders with statuses.

Product management

When editing order statuses, you can specify whether the given status is used to reserve products by activating the "Reserved" option.

Pricing tab

Product prices can be entered under the pricing tab.

Before saving the product in the system, the net price, gross price, and VAT must be filled in for each pricing.

Product management

Old Price - This field is used to display the original or "previous" price of the product, before any discount or promotion. It allows shoppers to see the price reduction or savings they would receive if they purchased the product at the current, discounted price. This can be an effective marketing tactic to highlight the value of the product and encourage shoppers to make a purchase. See the example below:

Product management

Quantity discount tab

Quantity discounts are one of several types of discounts offered by Sellvio and can be configured on a per-product basis.

Customers can receive a discounted price for a product when they purchase a larger quantity of it. This approach encourages customers to buy in bulk or order larger quantities, resulting in cost savings per unit. Quantity discounts are typically used by businesses to encourage larger purchases, eliminate excess inventory, or reward loyal customers who purchase in larger quantities.

In Sellvio, quantity discounts are percentage-based.

There is no limit to the number of quantity discount levels that can be set for a product.

To create a new discount level for a product, all you have to do is click the "Add" button, select the pricing that the quantity discount will apply to, and fill in the required fields.

Product management

  • Pricing - the pricing to which the quantity discount can be applied.
  • Quantity - the product quantity from which the discount is valid.
  • Discount - the amount of the discount expressed as a percentage.

Quantity discount levels can be removed from a product at any time by clicking the red "trash can" icon in the upper right corner of the volume levels block.

How quantity discounts appear for store customers

Quantity discounts are displayed on the product details page and on the cart page.

Product management

Quantity discounts on the product data sheet

Product management

The next available quantity discount level that appears in the cart.

SEO tab

Sellvio provides settings for in-depth SEO optimization of each content type, such as articles, pages, galleries, and products. A comprehensive explanation of the different SEO settings and how to use them can be found in the appendix at the end of the documentation.

Statistics tab

The reports tab allows store owners to get a comprehensive overview of product inventory levels and statistics on how the product is performing from a marketing perspective.

This tab is empty until the product has been saved at least once.

Let’s go through the page section by section and review the information provided about the product.

Store status
Product management

The Stock Levels section shows the product stock levels across all warehouses in the webshop.

IMPORTANT: Warehouses displayed in red with an exclamation mark at the end are disabled for online sales. Their stock does not count towards the number of products currently available for sale through the webshop.

Ordered quantities

Product management

The Ordered Units graph showed the trend of how and in what quantities the product was sold during a given period.

Administrators can select the time period to view the trend by clicking the calendar icon in the upper right corner of the section. They can select one of the predefined time periods or specify a custom time period using the start and end date selectors.

Clicking the "Select" button refreshes the Ordered Units graph.

Hovering over a point on the graph will display the exact quantity for that date.

Pageviews

Unique visits are the number of unique, distinct visitors who reached the product page during a given period. Each visitor is counted only once, regardless of how many times they viewed the product during that period. This metric provides insight into the total number of different people who interacted with the product.

Product management

The Pageviews chart shows the trend in unique visits to a product over a given period of time.

Administrators can select the period they want to trend by clicking the calendar icon in the upper right corner of the section. They can select one of the preset periods or specify a custom period using the start and end date selectors.

Clicking the "Select" button will refresh the Pageviews chart.

Hovering over a point on the chart with the mouse cursor will display the exact number of unique visits for that date.

Price changes

The statistical chart of price changes shows how the price of a specific product has changed over a defined period. The chart helps visualize the frequency of price movements, highlighting fluctuations in the product's price.

Product management

Administrators can select the time period for displaying trends by clicking the calendar icon located in the top-right corner of the section. They can choose one of the predefined periods or specify a custom range using the start and end date selectors.

Clicking the "Select" button updates the Price Changes chart.

Hovering over a point on the chart with the cursor reveals the exact price of the product for the given date.

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